The Part-Time Office Manager provides administrative and operational support to the church staff and congregation, ensuring the office runs efficiently and supports ministry programs and events. This role maintains a welcoming and organized environment for all members and visitors while performing hands-on tasks with attention to detail and confidentiality. Responsibilities include preparing digital and print communications, assisting with office and print projects, maintaining church records and calendars, supporting bookkeeping and online giving, and assisting with payroll and time-off tracking.
The Office Manager will be supervised by the Associate Pastor.
Qualifications:
• Believes and upholds CRC’s beliefs in all areas of personal and professional life.
• Exhibits strong moral character and practices regular spiritual disciplines.
• Ability to give and receive feedback in a constructive manner.
• Visual creativity for designing digital and print materials is preferred.
• High school diploma or equivalent; Associate degree or administrative certificate preferred.
• Administrative experience preferred; church or nonprofit experience is a plus.
• Proficiency with Microsoft Office Suite or Google Workspace; experience with church management software preferred.
Abilities:
• Strong written and verbal communication skills.
• Strong organizational skills for completing multiple tasks and supporting office functions.
• Comfortable handling confidential information.
• Able to follow directions and carry out assigned tasks accurately and efficiently.
• Reliable and detail oriented.
Responsibilities:
Communications
• Prepare digital and print communications, including emails, bulletins, and mailings.
• Create graphics, posters, and announcement slides using templates
• Maintain communication files and materials
• Create event forms and assist with event registrations
Office Support
• Perform daily office operations, including managing office supplies and equipment
• Receive and direct incoming calls and visitors
• Sort and deliver mail
• Maintain the church calendar, including meetings, events, room reservations, and building/equipment scheduling
• Organize and maintain church documents and records (physical and digital), ensuring accuracy, accessibility, and proper retention
• Coordinate technical support and oversee office equipment, computers, and internet service
• Manage keys and facility access
• Assist with printing and production of materials as directed.
Bookkeeping Support:
• Accounts Payable: Process invoices and prepare payment files; file copies of invoices, payment records, and related financial documents.
• Accounts Receivable: Provide deposit information and assist with tracking incoming funds.
• Record Organization & Retention: Maintain organized financial records and ensure proper document retention.
• Communication & Coordination: Serve as a point of contact for vendors and coordinate with the off-site bookkeeper to confirm transactions.
• Financial System Security: Handle financial information securely and follow established policies.
Online Giving, Contribution Tracking
• Serve as the primary point of contact for donor database and online giving and assist donors with questions.
• Ensure donor contributions and giving information is entered into online platform accurately and in a timely manner.
• Maintain all giving records, ensuring confidentiality and accuracy.
Payroll & Time-Off Tracking
• Enter staff payroll and time-off information into the payroll system accurately and on schedule (bi-monthly).
• Track PTO, vacation, and other leave records for staff, ensuring records are current and accurate.
Other Duties
• Perform additional administrative tasks within the scope of this role as requested by the supervising staff member.
Compensation/Hours:
• This is a part-time position, 20 hours per week.
• Compensation will be based on experience.